Facilities Fund Accounting Software

Track and manage a variety of funding sources (colors of money) including chargeback accounts for facilities projects.

Facilities Fund Accounting Software

What is Facilities Fund Accounting Software?

Your facilities organization likely has hundreds, if not thousands, of accounts. Some are used to fund work. Others are not. Knowing and selecting the correct account strings to fund your work is crucial.

Ensuring work is charged to the correct accounts can be an onerous, time-consuming responsibility. Flexible, yet powerful, accounting functionality makes this task easier.

Work can be funded in almost limitless ways. By setting default accounts for buildings, shops, etc., the allocation, tracking, and chargeback of costs can be handled automatically through the entire process.

From a Capital Improvement perspective, tracking funding in detail is imperative. You need to track more than just work funding. You also need to track allocations and appropriations. With a sophisticated facilities accounting system, you can easily track where funds came from, what they are used for, and other aspects to allow you to track the "colors of money".

Key Benefits

Support Multiple Funding Sources

Support Multiple
Funding Sources


Funding Accounts


Ensure Reporting

Track Allocations & Appropriations

Track Allocations
& Appropriations


Eliminate Data
Entry Errors


Handle Public
Sector Accounting


'Colors of Money'

Our Unique Approach


Convenient Account Defaults

Configuring default accounts for various entities allows FacilityForce Operate to use the correct funding accounts every time. Default accounts can be set for Shops, Properties, Assets, Asset Groups, Projects, Project Groups, Work Orders, Work Codes, Organizations, Capital Projects and even custom setups, which helps ensure reporting consistency. 


Powerful & Flexible Accounting

Powerful, flexible accounting supports split funding, accounts with precedence, or a combinations of both. Funding at the Work Order Phase (Task) level allows each work order phase to be funded separately and differently, providing for unprecedented chargeback flexibility.


Sub-Ledger Detail

Each sub-ledger (labor, materials, equipment, contracts) can be charged back separately and differently. Accounting details are visible from the account, work order, and phase screens. In short, FacilityForce provides simple and effective ways to track your various 'colors of money'.


Integrated Solution

The best integration is "no integration", meaning everything you need resides in a single software platform as opposed to integrating disparate systems. FacilityForce is designed from the ground up to use a common database of properties and assets, which provides a seamless experience across the board.

Whether or not you leverage them all, the fact that FacilityForce offers real estate & lease management, space management, maintenance & operations, capital planning & project management, and energy management means room for growth.


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Let's Talk


The best way to confirm whether our software is a good fit for your organization (and vice versa) is for us to discuss your specific challenges and goals, so let's talk...