Capital Improvement Software

From capital planning to project management, maximize the ROI on your portfolio of properties.

Capital Improvement Software

What is Capital Improvement Software?

A clear and current understanding of needs in your facilities portfolio is the foundation for strategically addressing future investments. To accomplish that, an organization captures and tracks assessment data and day-to-day activity that impacts the facilities and assets they manage. This process sets the current picture of condition that can be organized, grouped, and estimated/ranked so discussions with key stakeholders are backed by data that is actionable as work orders and capital projects. Doing this on a regular basis maintains the visibility of plans already in place and ensures alignment of projected future projects with organizational drivers.

Assessment & Needs Analysis (Capital Planning)

  • Credible data to support informed decisions
  • Logical grouping of needs across the enterprise portfolio, providing apples-to-apples evaluation
  • Reduction in crisis management through improved visibility of facility health
  • Optimize investments to meet specific goals
  • Improve communication with stakeholders for mission alignment


Capital Project Management

  • Increase financial control and accountability
  • Maintain detailed information on appropriations and allocations from multiple funding sources
  • Reduce risk through improved regulatory compliance
  • Manage consultant contracts and contract amendments and tie them to budget components, including invoicing against contracts
  • Streamline capital planning and project management processes to reduce CapEx and improve rates of return from capital investments
  • Track and manage sustainability goals
  • Gain complete visibility to all issues, submittals, RFI's, commission plans, change proposals, change directives, ASI's, change orders, payment applications, and punch lists
  • Manage project close-out and ensure the data, documents and drawings you need to operate are delivered and accepted

Key Benefits


Decision Making

Better Prioritization of Projects

Better Prioritization
of Projects


Crisis Management


Align Investment to
Organizational Goals

Increase Control and Accountability

Increase Control
and Accountability

Streamline Planning & Projects

Streamline Planning
& Projects


Better Manage
Contracts & Invoices

Our Unique Approach


Strategic Capital Planning

FacilityForce's Operate Capital Improvement tightly aligns strategic capital planning, capital projects and facilities maintenance, creating a lifecycle of: needs assessment > investment planning > project selection and funding > project execution, which leverages shared data, reduces costs and promotes greater transparency across the organization.


Data-Backed Funding Requests

The solution provides the ability to track and group deficiencies and renewal needs to build a complete picture across your portfolio. This allows you to have those discussions with leadership supported by real data so you can confidently report priorities and potential funding constraints into future budget cycles. You can run scenarios of budget allocation against needs to help clarify what can be done and what might fall short.


Make Better Strategic Decisions

Our Asset Inventory and Capital Budgeting Solution seamlessly integrates facility and asset management with capital planning using an extensive range of tools and mobile apps under a single, unified software platform. The solution allows you to store both asset lifecycle and deficiency data within our industry-leading, integrated system. Now, accurate, real-time asset and assessment data makes data-driven, long-range strategic planning and budgeting a reality.



From an Owner's Perspective

You can address needs individually or combine them to gain the funding approval necessary to move them into capital projects. The list of needs is a living collection that is updated as day-to-day activities within FacilityForce Operate complete, and allows for new items to be added or existing items removed as work orders and projects complete them.

When addressing needs as a capital project, the Operate Capital Improvement solution looks at the project activities from the owner's perspective and is not used for the day-to-day execution but for the overall project health and success. The solution is built from the perspective of facilities owners and incorporates functionality that is highly valued by an owner.


Comprehensive Solution

Looking beyond the financial perspective, our solution provides the data the owner (and those working on behalf of the owner) will find useful. Items such as budget estimates, expenses, anticipated costs, commitments, contracts, change orders, payment applications, funding sources, document management, workflow control, accountability, time management, purchasing and more are included in this system.

We address complex financial budgeting, workflow and contract processes to keep your team on top of the health of your project. Communication with project teams like RFI's, submittal, drawings and correspondence are all in a single solution that is available beyond project completion.


Integrated Solution

The best integration is "no integration", meaning everything you need resides in a single software platform as opposed to integrating disparate systems. FacilityForce is designed from the ground up to use a common database of properties and assets, which provides a seamless experience across the board.

Whether or not you leverage them all, the fact that FacilityForce offers real estate & lease management, space management, maintenance & operations, capital planning & project management, and energy management means room for growth.


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The best way to confirm whether our software is a good fit for your organization (and vice versa) is for us to discuss your specific challenges and goals, so let's talk...