Are you comparing an IWMS to a CMMS - the two of the most common facility management software systems out there? You're not alone. Many Facility Managers are asking what's the difference. We've broken down the benefits, functionality, and how to choose which is right for your organization below.
A Computerized Maintenance Management System (CMMS) is a software application specifically designed to assist organizations in efficiently managing and maintaining their assets, equipment, and facilities. The core functionalities of a CMMS are centered around maintenance, such as work order management, asset tracking, preventive maintenance scheduling, and inventory management. It may have some additional features like reporting and analytics related to maintenance operations.
By implementing a CMMS system, organizations can streamline maintenance workflows, extend the lifespan of assets, reduce maintenance costs, and enhance overall productivity and reliability of their operations. It is particularly beneficial for industries with complex and critical assets, such as Cities, Counties, States, Federal Agencies, and Commercial Organizations.
An Integrated Workplace Management System (IWMS) performs a wide range of functions aimed at streamlining and optimizing facility management. It brings together various modules and data sources into a centralized platform, providing a comprehensive view of an organization's real estate and asset portfolio; which enables data-driven decision-making. Additionally, IWMS software typically integrates to other business critical applications such as HR, Purchasing, or Finance.
IWMS software provides a single platform that integrates five core functional areas for Facility Management. Those 5 areas are:
An IWMS is a powerful tool that can significantly improve the efficiency, cost-effectiveness, and sustainability of managing workplaces and facilities, ultimately contributing to an organization's overall success all within a single software system.
IWMS & ERP Integrations:
How to choose between a CMMS or IWMS for your organization
There is no clear cut answer on which system is better, as it depends on the specific needs and objectives of the organization. If a business' primary concern is managing real estate and facilities, optimizing space utilization, and supporting strategic decisions related to real estate, then an IWMS may be more suitable. On the other hand, if the organization's main focus is maintenance management and ensuring efficient upkeep of assets and equipment, then a CMMS would be a better fit. It's essential to thoroughly evaluate the features and capabilities of each system and consider how they align with your organization's workflows and objectives before making a decision.
Overall, facility management software is a necessary tool for organizations to optimize their facility operations, reduce costs, enhance productivity, comply with regulations, and make data-driven decisions for long-term success and sustainability. It is important to select the right one whether it be an CMMS, IWMS, or any other of the systems out there.
"Facilities professionals are challenged with a multitude of things. From strategic facilities planning, real estate & lease management, capital budgeting, space planning & utilization, energy efficiency, facilities planning, and the list goes on and on. They have a broad range of responsibilities, and regardless of what functional area they're in they need to utilize a form of FM software. It is crucial they take the right approach and find a reliable, effective, and comprehensive solution that meets their needs."